Free printable
Landlord inventory and check-in checklist
A room-by-room checklist for check-in and check-out. Print it, or use it with photos on your phone.
Key facts
- A detailed inventory is your best evidence in a deposit dispute.
- Take dated photos and video of every room alongside it.
- Ask the tenant to sign and date it, and give them a copy.
- Record meter readings and keys handed over.
Entrance and hallway
- ☐ Front door, locks and keys (count every key) Condition / notes: ____________________
- ☐ Walls, ceiling and paintwork Condition / notes: ____________________
- ☐ Flooring or carpet Condition / notes: ____________________
- ☐ Lights and switches Condition / notes: ____________________
- ☐ Smoke alarm tested on move-in day Condition / notes: ____________________
Living room
- ☐ Walls, ceiling, skirting boards Condition / notes: ____________________
- ☐ Windows, locks and curtains or blinds Condition / notes: ____________________
- ☐ Flooring Condition / notes: ____________________
- ☐ Sockets and lights Condition / notes: ____________________
- ☐ Furniture (note make, condition, fire labels) Condition / notes: ____________________
Kitchen
- ☐ Worktops and cupboards Condition / notes: ____________________
- ☐ Oven, hob and extractor (cleanliness) Condition / notes: ____________________
- ☐ Fridge-freezer, washing machine Condition / notes: ____________________
- ☐ Sink, taps and seals Condition / notes: ____________________
- ☐ Flooring Condition / notes: ____________________
- ☐ Carbon monoxide alarm if a boiler is here Condition / notes: ____________________
Bathroom
- ☐ Bath or shower, screen and seals Condition / notes: ____________________
- ☐ Toilet and basin Condition / notes: ____________________
- ☐ Taps and water pressure Condition / notes: ____________________
- ☐ Tiles and grout Condition / notes: ____________________
- ☐ Extractor fan Condition / notes: ____________________
- ☐ Signs of damp or mould Condition / notes: ____________________
Each bedroom
- ☐ Walls, ceiling and paintwork Condition / notes: ____________________
- ☐ Windows and locks Condition / notes: ____________________
- ☐ Flooring Condition / notes: ____________________
- ☐ Wardrobes and furniture Condition / notes: ____________________
- ☐ Sockets and lights Condition / notes: ____________________
Outside and services
- ☐ Garden, fences and bins Condition / notes: ____________________
- ☐ Meter readings: gas, electricity, water Condition / notes: ____________________
- ☐ Boiler and heating working Condition / notes: ____________________
- ☐ Copies given: gas certificate, EICR, EPC Condition / notes: ____________________
Sign-off
Tenant name: ____________________ Signature: ____________ Date: ________
Landlord or agent: ____________________ Signature: ____________ Date: ________
Tips for avoiding deposit disputes
- Describe condition precisely: "light scuff, 5 cm, by door", not "fair".
- Do the check-out with the same checklist, room by room.
- Allow for fair wear and tear: the deposit can't pay for normal ageing.
- Protect the deposit within 30 days. See the legal requirements checklist.
Sources
Sources last checked 10 November 2026. See all our sources and how we keep pages up to date.